The U.S. Global Leadership Coalition (USGLC) is seeking a Program Assistant to work alongside our Program Team to assist in planning and implementing the USGLC’s state-based events. This position will be responsible for assisting in the planning and execution of the USGLC’s small and large scale events in nearly 30 states across the country and in D.C., as well as the signature events including the annual Tribute Dinner and State Leaders Summit. The position will be part of the Program Team, report to the Program Director and reside in Washington, D.C.
- Program Planning – Support the Program Team in planning all small and large scale state-based events by assisting with venue selections, event logistics, speaker preparation,, recruitment and organizational coordination.
- Vendor Outreach & Logistics Management – Communicate directly with event vendors including caterers, facility managers, audio visual technicians, transportation services, photographers and videographers to make all advance arrangements for events. Handle travel arrangements for guest speakers and leadership. Coordinate and ship all printed and digital materials for events.
- Event Execution – Assist the Program Team in executing programs with advance support, on-site event support, and event follow-up. Events to include internal meeting arrangements, state events, DC events, signature annual events, and supporting other members of the Program Team as needed.
- Other – Duties as assigned based on the needs of the Program Team.
The position requires at least 2 years of advance experience and/or event planning; campaign advance/scheduling experience a plus. Strong project management, organizational and communication skills are required. Interest in foreign policy is a plus. Limited travel is expected. Ideal candidate will have high attention to detail, be self-motivated and expertise working with Microsoft Office. A wide degree of creativity and latitude is expected. Minimum of a bachelor’s degree in a relevant field is required.
Competitive salary will be offered, commensurate with experience and qualifications. The USGLC also provides a package of benefits, including health and disability insurance, retirement plan, paid annual and sick leave, and federal holidays.
Please email a cover letter and a resume. Please reference “Program Assistant” in the subject line. Shortlisted candidates will be contacted. No calls please.